08 Feb

Speciality Admin Team Clerk Jobs Vacancy in Southampton University Hospitals Nhs Trust Princess Anne

Speciality Admin Team Clerk
Southampton University Hospitals Nhs Trust
Princess Anne MD
08 Feb, 2018 30+ days ago

Southampton University Hospitals Nhs Trust Princess Anne urgently required following position for Speciality Admin Team Clerk. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Speciality Admin Team Clerk Jobs Vacancy in Southampton University Hospitals Nhs Trust Princess Anne Jobs Details:

Main area W&N Outpatient department Grade Band 2 Contract Permanent Hours Part Time 30 hours per week Job ref 188-AC422 Site Princess Anne Hospital - Coxford Road Town Princess Anne Hospital Salary £ 15,404 - £18,157 pa pro rata Closing 21/02/2018 23:59

An opportunity has arisen to join our friendly and dedicated team within the Princess Anne Hospital as a speciality admin team clerk. The booking clerk role is varied, interesting and crucial to ensuring an excellent patient experience every step of the way.

You will be working on busy reception areas and therefore good customer service and telephone skills are essential as you will be dealing with staff and patients on a daily basis by phone and face to face communication.

Job roles includes:

  • The prepping of relevant information for clinics prior to the patient appointment using our in house electronic systems.
  • The post holder will work with the following outpatient areas and closely with the multi-professional team members:
  • Princess Anne outpatients – a busy clinic serving a wide range of services including breast, gynaecology and maternity.
    • Hysteroscopy/colposcopy/urodynamic clinic - dedicated to assessment and investigation of some gynaecological conditions. Minor treatments are performed in an outpatient setting.
    • Liaise with the gynaecological, breast &obstetric consultants and all other administration teams.
  • Regular telephone contact with patients/GP’s and other relevant clinical professionals ensuring the patients pathway runs smoothly
  • Booking appointments within a set period of time essential to the patients care.
  • Booking transport and interpreters.
  • All other admin duties such as raising patient records/ post and the generic email account.
Using UHS systems including camis, ecamis, HICCS and cris

This demanding role offers you the opportunity to develop a range of administrative and communication skills and requires attention to detail, outstanding customer service skills and a positive, patient-centred flexible approach and multi tasking skills.

You will be required to work 7.5 hours per shift. The hours are on a Rota basis, and the shifts you will be required to do is: 8am -4pm / 9am -5 pm plus some shifts of 10am -6pm when required these shifts are shared equally between team members.

If you feel you have the ability and skills necessary as stipulated in the person specification, please contact Joanne Porter on 023 8120 8088 for an informal chat or to arrange a visit which we encourage you to do.

Please be advised that this vacancy may close earlier than stated if large numbers of applications are received.

Due to the volume of applications we receive, we are unable to acknowledge receipt of your application. If you have not heard from us within four weeks of the closing date of this post, please presume that you have not been selected for interview.

Applicants from University Hospitals Southampton NHS Foundation Trust whose posts are considered to be ‘At Risk’ will be given prior consideration for this post

Our Trust runs the return to practice course each year for nurses who have been out of the profession and wish to return. To find out more please visit our website:


http://www.discoversouthampton.co.uk/ Information on Southampton as a place to live and enjoy

https://www.uhs-vle.co.uk/ See what fantastic training and development we have on offer at UHS

http://www.youtube.com/user/SouthamptonHospitals learn about the Trust through visiting our YouTube channel

Getting to Work

Application can be made for parking on site at UHS or through one of the park and ride schemes. This will be based on specific criteria to determine eligibility for site parking as this can be very limited. UHS encourages staff to utilise other green methods of getting to work such as cycling or walking where possible. UHS is well connected through bus services to the city centre and other areas.

Please note that we will not accept any applications or queries via agencies, under any circumstances.

Our staff are positive about working at UHS and rate us above average compared to other NHS Trusts in the Staff Attitude Survey. We are rated strongly on a number of areas including teamwork, communication and engagement.

Equality remains at the centre of all Trust policy making, service delivery and employment practice with all employees being given equality of opportunity to develop, apply for promotion and have working arrangements that enable them to achieve a manageable work-life balance.

The Trust actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. The Trust also closely monitors recruitment activity, training and development and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.

As a service provider the Trust ensures equality of access and delivery of our services through the provision of interpreter services, facilities for the disabled and sensitivity for patients' ethnic and religious differences and needs.

Relocating to Southampton

If you are thinking of moving to the Hampshire area, please find below a link to our website which offers guidance on finding accommodation:


The Trust is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

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