Secretary Jobs Vacancy in University Mississippi Oxford
University Mississippi Oxford urgently required following position for Secretary. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.
Secretary Jobs Vacancy in University Mississippi Oxford Jobs Details:
This position provides secretarial support to one or more individuals, normally at the departmental level. The work involves factual information and follows clearly prescribed office practices. The work typically involves straightforward application of rules and procedures. The incumbent receives instructions and directions from the supervisor. Contacts with persons within and outside the University are limited in scope and involve the exchange of routine, factual information. The incumbent may provide direction and guidance to student workers.
Examples of Work Performed:
Maintains a filing system of correspondence, records, reports, and other documents; files materials and obtains requested information from the file as needed.
Opens mail, routes correspondence and other materials by name or functional area in order to ensure that such materials are distributed in a timely manner.
Refers incoming telephone calls and visitors to the appropriate person or functional area.
Types technical or non-technical letters, memos, reports, and other similar documents from longhand or shorthand notes or typed or printed copy requiring a knowledge of spelling, punctuation, and syntax sufficient to identify and correct grammatical errors, making independent decisions regarding format and arrangement.
Works with calendars, schedules, meetings, University forms, payroll, and leave records.
Makes travel arrangements and prepares forms for reimbursements, etc.
Maintains inventory and orders office supplies.
Maintains certain departmental records.
Assists with maintaining department website, public relations materials and emails.
Performs similar or related duties as assigned or required.
These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring Department.
1. Performs basic secretarial duties such as typing, processing mail, answering phones, greeting visitors, filing, copying, and setting appointments.
2. Participates in maintaining calendars, schedules, and records.
Graduation from a standard four-year high school or equivalent ( GED ).
Special instructions to applicants
Please check to see which documents (i.e., resume, CV, cover letter, list of references) are associated with this posting. Prior to applying for the position, prepare the electronic versions of these documents to upload or to “copy and paste” when prompted. You will not have the opportunity to attach them after you apply.
Applicants must meet the posted minimum qualifications for the position at the time of completing and submitting an application.
All positions will be open until an adequate applicant pool has been reached.
The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, veteran status, or genetic information.
Background Check Statement
The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.