20 Feb

Health Information Clerk Jobs Vacancy in The County Santa Clara Public Health

Health Information Clerk
The County Santa Clara Public Health
20 Feb, 2018 30+ days ago

The County Santa Clara Public Health urgently required following position for Health Information Clerk. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Health Information Clerk Jobs Vacancy in The County Santa Clara Public Health Jobs Details:


Under general supervision, perform a variety of clerical assignments and functions of average difficulty in providing supportive services to technical, administrative or management operations within a medical setting with moderate requirement to exercise independent judgment.

The current vacancy is for a part-time Health Information Clerk II position located at Public Health Department - Infectious Diseases & Response. However, the established eligible list may be used for other vacancies as they occur.

Typical Tasks
  • Files loose paper work according to departmental medical records procedures and organization requirements;
  • Files transcribed medical reports in the appropriate medical record and forwards medical record to appropriate person for data entry;
  • Utilizes manual or automated locator systems to research, locate, and retrieve medical records for appointments;
  • Prepares and prints x-rays comparisons for scheduled appointments;
  • Prepares Operating Room lists and prints films for surgery;
  • Scans original x-ray film into computer database;
  • Retrieves and transmits x-ray images for physician conference purposes;
  • Hangs, takes down and re-files hard films from mammogram reading board;
  • Monitors dictation, transcription, and image management system and makes calls for service according to departmental procedures;
  • Generates work-lists for physicians for the purpose of dictating requisitions and conferences;
  • Assembles medical records into proper order and sections according to departmental instruction or procedures;
  • Maintains computerized logging and tracking systems, such as release of information requests;
  • Releases appropriate patient information according to current applicable State and Federal regulations, written procedures and individual level of training. Seeks supervision or consultation when uncertain;
  • Prepares a variety of correspondence such as forms, documents, reports, articles, technical specifications, memoranda, resolutions, and minutes of meetings or hearings;
  • Orients or guides lower level clerical employees, and answers inquiries about routine departmental policies and procedures;
  • May perform periodic in-house and campus courier duties;
  • Coordinates retrieval of charts from outside storage and retrieval sources;
  • Purges inactive charts to send to storage;
  • Operates a variety of office equipment such as computer terminals, calculator, fax, copier, patient information and image management systems, and other modern medical office machines, and performs routine operations such as adding computer paper, changing toner cartridges, and printer ribbons;
  • Performs related work as required.
Employment Standards

Sufficient education, training, and experience to demonstrate the possession and direct application of the following knowledge and abilities:

Experience Note: The knowledge and abilities required to perform this function are normally acquired through one year of medical record processing experience which has provided an opportunity to acquire the following knowledge and abilities

  • OR-

Six months of experience equivalent to that of a Health Information Clerk I in Santa Clara County.

Knowledge of:
  • Basic medical terminology and standard abbreviations used in a medical setting;
  • Basic human anatomy required for some positions;
  • Office practices and procedures, including filing systems, reference sources and operation of standard office machines including some proficiency on ten-key data entry;
  • Basic mathematics, English grammar, punctuation, spelling, and general English usage may be required for some positions;
  • Basic patient confidentiality, privacy, and security for the protection and disclosure of release of patient information;
  • Basic computer navigation and troubleshooting functions.
Ability to:
  • Follow and understand oral and written instruction;
  • Perform general clerical work and learn specific operations of medical office settings;
  • Perform a variety of clerical work involving independent judgment;
  • Deal tactfully and courteously with the public, technical, and professional personnel;
  • Use initiative and discretion in obtaining and dispatching confidential information;
  • Investigate general office procedural or filing problems and develop and implement a strategy for resolution such as conducting advanced searches for records;
  • Learn, understand, and apply release of information regulations appropriately and seek consultation when uncertain;
  • Work effectively and harmoniously with others;
  • Safely perform physical activities such as:
    Reaching over one's head and bending down to retrieve files;
    Standing, sitting, pulling records, and/or walking for long periods of time;
    Frequent lifting moderately heavy file containers;
    Pushing heavy carts (may be required for some positions);
  • Establish and maintain effective working relationships with all levels of medical, professional, administrative and support personnel contacted in the course of work.

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