11 Dec

Program Specialist Mgr Operations Jobs Vacancy in Texas Education Agency Austin

Program Specialist Mgr Operations
Texas Education Agency
Austin TX
11 Dec, 2017 30+ days ago

Texas Education Agency Austin urgently required following position for Program Specialist Mgr Operations. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Program Specialist Mgr Operations Jobs Vacancy in Texas Education Agency Austin Jobs Details:


Applicants who are strongly being considered for employment must submit to a national criminal history background check.

The Manager of Operations for Instructional Materials Portal is primarily responsible for overseeing all operational aspects of the design and launch of a high quality instructional materials portal. This includes overseeing project management activities across numerous vendors, partners, districts and stakeholders. This person will manage the contract with the technology vendor, develop a procurement strategy to support districts, and oversee the publisher submission process. These activities are critical to the success of the overall project to ensure that implementation supports student achievement. The individual in this role should have the ability to manage the launch of an advanced program, and operate under minimal supervision with considerable latitude for the use of initiative and independent judgment. The Manager of Operations for Instructional Materials Portal reports to the Director of Instructional Materials Portal and the Executive Director of Special Projects in the Special Projects Department. This department was created by the Deputy Commissioner of Academics to act as an incubator within the agency to pilot and scale innovative ideas across Texas. All initiatives selected for the Special Projects department are considered high priority for the Commissioner of Education and the Deputy Commissioner of Academics, so this person should be prepared to provide leadership updates, as needed, throughout the course of the project. Performs highly advanced consultative services and technical assistance work.

Additional Military Crosswalk (occupational specialty code) information can be accessed at: http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx .

Essential Job Functions:

This is a critical position in developing a new instructional materials web portal that ranks materials based on quality level and publishes them to help districts make more informed material selections. Primary areas of responsibility include:

Project Management

  • Oversee overall project management, including timeline development, goal setting, performance tracking, contingency plans and reporting related activities.
  • Support all operational needs to launch portal, particularly as it relates to managing the technology vendor, developing a procurement strategy and overseeing the submission process with publishers.
  • Support all process related communication questions from districts, publishers and the public.

Technology Vendor Management
  • Oversee development of portal with technology vendor using agile methodology.
  • Ensure all stakeholders, including but not limited to publishers, evaluator, auditor, and the public, can operationally engage in process through technology tool in user-friendly way.
  • Manage all contractual obligations with vendor to ensure portal meets needs of overall project.
  • Work with vendor on the build and approval of the technology components, including involvement with design thinking activities and recruiting the appropriate audience as needed to support the overall design.
  • Serve as the TEA program administrator for the technology component, including the capabilities to publish or push information to the program's website. Responsible for closing any Help Desk items directed at TEA.

Develop Procurement Strategy
  • Design strategy for optimizing procurement of instructional materials on context of project.
  • Create process and plan to incorporate pricing negotiations with vendors into overall process.
  • Interact with field to better understand pricing needs and determine how TEA can best support districts in addressing identified needs.

Oversee Publisher Process
  • Oversee publisher trainings to ensure there is transparency around the goals, process, timelines and roles for the instructional materials portal, including the creation of webinars and training materials; Involve quality evaluation staff as needed in discussions.
  • Collect publisher submissions and provide updates on process.
  • Act as key point of contact for all publishers during process, including overseeing appeals, questions, concerns, obtaining TEA approvals etc.
  • Ensure publishers are meeting their contractual and timeline obligations.

  • Supports fiscal accountability to ensure compliance with state and federal guidelines while meeting program goals.
  • Assists with the preparation of updates and reports to the legislature and other internal and external partners.
  • Supports other special projects as requested by the Executive Director of Special Projects.

Minimum Qualifications:

Education: Graduation from an accredited four-year college or university, preferably in education related field. Advanced degree in curriculum related program or business related program is preferred.

Experience: Four (4) years experience in one or more of the following areas: Project management experience in private sector; Technology related product management experience; Teaching experience with expertise in one or more content areas and grade bands; Managing district level instructional material review and selection process; Working for publishing company to develop materials and meet needs of teachers; and K-12 education systems and complexities of change management needs.

Substitution: Each additional year of related experience above the required minimum may substitute for education on a year-for-year basis.

Travel: 5% required.

Knowledge, Skills and Abilities (KSAs):

Knowledge of: Managing projects to outcomes with numerous stakeholders.

Skill in: Approaching change management in districts; strong written and oral communication skills, particularly public speaking; improving outcomes and the experience of school for all students.

Ability to: Manage large-scale, long-term projects with multiple, shifting priorities in a high-demand, fast-paced environment; foster effective working relationships with a variety of individuals and groups, internal and external to TEA; comprehend, analyze, synthesize and communicate complex information quickly; evaluate written work and verbal presentations of others to provide effective critical feedback; work both independently and collaboratively; design towards outcomes, recognizing the need to prototype and iterate along the way and expecting the ultimate design to look different than the original idea; leverage different strategies and interpersonal skills to move the work forward; be flexible when presented with a change of course and deadline; fill a need, solve a problem, anticipate risks, and demonstrate initiative that strategically advances efforts.

Note: An in-box exercise may be administered at time of interview.

Supplemental Information:

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Salary is dependent on qualifications.

Positions exempt from the Fair Labor Standards Act (FLSA) will earn compensatory time off rather than overtime for hours in excess of 40 per week. May be required to work hours other than 8 to 5. May be required to work weekends and holidays.

In accordance with applicable federal and state equal opportunity laws, it is TEA's policy that no person shall be excluded from consideration for recruitment, selection, appointment, training, promotion, retention or any other personnel action, or be denied any benefits or participation in any educational programs or activities which it operates on the grounds of race, religion, color, national origin, sex, disability, age or veteran status (except where age, sex, or disability constitutes a bona fide occupational qualification necessary to proper and efficient administration).

The Immigration Reform and Control Act requires all new employees to present proof of identity and eligibility to work in the United States. TEA does not sponsor H1-B work visas. Males, 18 to 25 years of age, are required to present proof of selective service registration (or exemption) prior to being employed by any state agency.

There is a 60-day waiting period for health insurance coverage.

This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.

Please note, TEA does not accept resumes.

An internal applicant who is selected for a position in their current salary group that has the same state title is not eligible for a salary increase. An internal applicant who is selected for a position in their current salary group with a new state title may receive an increase up to 3.4%.

The Texas Education Agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify .

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