Secretary Jobs Vacancy in Veterans Affairs Health Administration Miami
Veterans Affairs Health Administration Miami urgently required following position for Secretary. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.
Secretary Jobs Vacancy in Veterans Affairs Health Administration Miami Jobs Details:
- Provide coordination and reviewing of incoming and outgoing correspondence for signatures, proper format, conformance with procedural instructions, grammar, typographical accuracy, and necessary attachments.
- Screen all items which can be handled independently and route the rest with necessary background to Chief or Administrative Officer, and other medical staff.
- Maintain data when generating recurring / non-recurring reports, and all local incoming and outgoing reports.
- Receive and control mail routing items directly to the appropriate services and offices for action, assembling background information before routing mail to the supervisor.
- Serve as the service ADPAC to ensure all employees are made aware of the official use of computers and provide documentation for accessibility.
- Coordinate training and record all training.
- Perform as time keeper for both Dermatology employees and residents to include posting, documenting and providing necessary reports upon request from the service Chief.
- Serve as recorder during staff meetings and prepare staff meeting minutes to include QA reports.
- Coordinate and maintain the Chief calendar daily advising individuals concerned when appointments must be rescheduled, arranging mutually convenient time for new appointments, and informing the supervisor of pending appointments, meetings, and other commitments.
- Brief the Chief on matters to be considered prior to meetings.
- Make necessary arrangements for conferences, meetings, including making reservations for meeting rooms, necessary audiovisual aids if necessary.
- Maintain accurate correspondence files, report control cards and other pertinent documents for filing.
- Coordinate travel arrangements for supervisor and staff.
- Serve as the coordinator for ordering supplies, equipment and work orders.
- Maintain records for Cost Distribution Report (CDR) account of service funds and report to the service Chief.
- Receive, screen visitors and telephone calls, refer callers directly to supervisor, or redirect them to appropriate office staff or other services.
Work Schedule: Monday through Friday 7:30 a.m. to 4:00 p.m.
Virtual: This is not a virtual position.
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/09/2018.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
Proficiency Requirement: Typing Requirement. This occupation contains Office Automation assignment. In order to hold an Office Automation title, you must possess and self certify a typing speed of 40 wpm.
You may qualify based on your experience as described below:
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include:
- Proficiency with Microsoft Outlook, word processing (Microsoft Word) and organizational skills.
- Providing administrative support to Leadership as it relates to Secretarial duties.
- Maintaining a calendar for Management, setting up meetings, assisting with travel arrangements, receiving visitors and directing them appropriately.
- Transcribing meeting minutes, serving as a timekeeper, reviewing documentation and correspondence for correct grammar, spelling and punctuation
- Creating reports for Management review.
- Receiving and screening incoming correspondence; reviewing outgoing correspondence for format, grammar, and punctuation and removing typographical errors.
- Computer Skills
- Customer Service
- Problem Solving
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary, although the work requires sitting, walking, standing, bending, and carrying light items such as books, papers, and filesÄÃ‹.
To apply for this position, you must provide a complete Application Package which includes:
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
- Cover Letter
- Other Veterans Document
Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.