08 Feb

Assistant Director Cultural Affairs Jobs Vacancy in The City Miramar Miramar

Assistant Director Cultural Affairs
The City Miramar
Miramar FL
08 Feb, 2018 30+ days ago

The City Miramar Miramar urgently required following position for Assistant Director Cultural Affairs. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

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Assistant Director Cultural Affairs Jobs Vacancy in The City Miramar Miramar Jobs Details:

The Assistant Director is a highly confidential executive level position that collaborates with the Director of Cultural Affairs on strategic planning, management, organization, fundraising and administration of the Cultural Affairs Department. The Assistant Director will be responsible to specifically administer this support in the Director's execution of the Department's business plan, when fostering strategic alliances, in revenue enhancement development opportunities, and when identifying and securing partnerships and grants. This position performs complex financial analysis and technical duties involving budget preparation, expenditure review and revenue projections. This position administers final approvals for various financial transactions. The incumbent's role and responsibilities helps the Director conceptualize and develop innovative programs and policies for community cultural development as well as regional and national positioning initiatives for the City of Miramar's Cultural assets. Most importantly, the Assistant Director administers high standards for fiscal responsibility throughout the Department. The incumbent directly reports to the Director of Cultural Affairs.

Position Duties and Responsibilities


Assist the Director of Cultural Affairs in the development of Department's annual Strategic Vision plan.

Oversee key Department service areas of Operations, Facilities, Sales and Marketing, Box Office, Grants Management, as well as personnel assigned to administer and fulfill these respective areas.

Coordinate with Cultural Affairs Department Director to prepare the annual operating and capital improvement budget, including production of final budget documents for approval and adoption.

Monitor and make suggestions relative to the department's commitment to City Code, Comprehensive Plan, Economic Development Plan etc. and provides necessary insight and direction to the Director.

Develop and maintain contacts with a wide variety of local, state, federal, and regional public and private agencies to create a working network for the coordination of cultural services and resources.

Primary point of contact for monitoring and maintaining/strengthening financial position of the Miramar Cultural Center.


Conduct complex costs analysis; provide a monthly revenue and expense report.

Review and approve all client show settlements, requisitions and disbursements.
Review and interpret financial statements.

Coordinate, review and prepare the Five-year Capital Improvement Program budget.

Administer daily oversight and authorize operating and capital expenditures; identify potential problems and recommend corrective actions. Prepare fund transfer recommendations.
Monitor and maintain financial records of bond financing and other capital funded projects; reconcile final expenditures associated with construction and improvement projects.

Assist with the forecasting of future revenues, expenditures and financial analysis; analyze sources of revenue; and perform a variety of research related to special assignments and/or projects.

Assist with grant and loan monitoring, sponsorships, accounting, and audit schedules.

Utilize relevant software for Cultural Affairs Department such as Rec-Trac, VSI-POS, Theatre Manager, CivicPlus and MUNIS (ERP Systems).

Assist in developing mapping methodologies for applicable software systems used in Cultural Affairs Department.

Monitor relevant Charts of Accounts for revenues and expenditures.

Conduct financial audits of budgetary accounts to ensure the accuracy and availability of fiscal year re-appropriations.

Perform all work in compliance with applicable policies, procedures, regulations, laws, and generally accepted accounting procedures.

Prepare financial and related agenda items for the approval of the City Commission.

Interact and communicate with the Finance Department and other City departments on a regular basis and outside financial institutions and clients as needed.

Develop an annual Grants Action Plan for the Director that includes the process of identifying grants, and resources; assess revenue potential from this financial stream.

Liaison with the City's Grant Administrator assigned to the Grants process to ensure Department of Cultural Affairs' goals.

Identify and attend workshops and meetings associated with fostering the Grants process for the operations.


Review and analyze current Cultural Affairs Council programs and initiatives and makes recommendations to improve effectiveness. Develops and oversees evaluation and monitoring processes pertaining to cultural affairs organizations and activities.

Monitor staff processes to ensure the effective coordination of all rental activities.

Represent the Department on various commissions related to operations of the Center, in the Director's absence.

Prepare variety of reports, agenda items, and other materials; review and edit reports prepared by support staff.

Respond to complaints or questions regarding the Department's oversight; and take appropriate action to resolve problems in the Director's absence.

Represent the Director of Cultural Affairs as assigned.

Perform related duties as required.

Position Requirements/Qualifications


Requires a Bachelor's Degree in Fine Arts, Business Administration, Communications, Public Administration or a related field. A Master's Degree is preferred. Extensive, progressively responsible experience (6 years +) in managing or operating an auditorium, entertainment complex and/or cultural arts facility in a government setting, and progressively responsible experience (5-10 years) in sales/budget management or any combination of equivalent education and experience that provides the knowledge, abilities and skills; must possess a valid state driver's license.

Demonstrated work experience in the following areas:

  • Contract administration
  • Event Sales oversight
  • Strategic planning
  • Budget preparation

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