Executive Assistant Jobs Vacancy in Alzheimer Foundation America New York
Alzheimer Foundation America New York urgently required following position for Executive Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
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Executive Assistant Jobs Vacancy in Alzheimer Foundation America New York Jobs Details:
Job Title: Executive Assistant to the President and CEO
Department: Executive Office
Reports To: President and CEO
FLSA Status: Exempt
Job Status: Full-Time
Date Created/Revised: 12/07/2017
AFA History: The Alzheimer's Foundation of America (AFA) was founded by a consortium of organizations to fill the gap that existed on a national level to assure quality of care and excellence in service to individuals with Alzheimer's disease and related illnesses, and to their caregivers and families.
AFA Mission Statement: The mission of the Alzheimer's Foundation of America (AFA) is "to provide optimal care and services to individuals confronting dementia, and to their caregivers and families-through member organizations dedicated to improving quality of life."
Position Summary: The Executive Assistant serves as a strategic partner to the President and CEO and is the contact person for internal and external clients on all matters related to the Executive Office. This position reports to the President and CEO.
1. Executive Support
a. Calendar Management: manage an active calendar of appointments, meetings, interviews and travel.
b. Meetings: schedule internal and external appointments and meetings; prepare agendas and documents for meetings; complete pre and post-meeting follow-up.
c. Correspondence: draft, edit and proof-read documents including notes, emails and letters.
d. Travel: manage complex travel and create travel plans and itineraries; prepare documents for travel-related meetings.
e. Research: complete background research on various issues to provide assistance to the President and CEO.
f. Administrative Tasks: provide high-level administrative support to ensure that the Executive Office is running smoothly; maintain filing systems, both digital and paper formats; and. maintain contacts database.
g. Communications: keep the President and CEO up-to date on all relevant matters; serve as a liaison on behalf of the President and CEO to the Board of Directors, Executive Team, Staff and external clients.
h. Gatekeeping: acts as a ‘gatekeeper” to the President and CEO to ensure efficient and effective use of his time; screen and manage calls and visitors.
Expense Reports: complete report and submit to Finance for processing.
2. Board Support
a. Serve as the liaison and provide administrative support to the Board.
b. Assist board members with travel arrangements and meeting preparation.
c. Maintain confidentiality when interacting with board members and board issues.
d. Provide meeting materials and documentation pre and post board meetings to board members.
3. Project Management
a. Track projects and assist in prioritizing action items.
b. Create presentations for the President and CEO as needed.
c. Organize and consolidate briefing materials for meetings and public appearances.
4. Executive Team Support
a. Schedule and attend meetings of the Executive Team.
b. Schedule 1-1 meetings for the President and CEO and members of the Executive Team.
a. Perform other duties as assigned.
1. Required: Bachelor’s Degree. 5-7 years’ experience supporting C-Level Executive, preferably in a non-profit organization. Excellent written and verbal communication skills. Must be able to build relationships with stakeholders including staff, board members, external partners and donors. Must be extremely detail oriented, organized and have the ability to multi-task, prioritize and manage high-pressure situations and competing issues. Must be able to independently manage projects in an effective and efficient manner. Must be a self-starter and work with a high level of initiative and flexibility. Ability to remain professional under high pressure situations. Ability to retain and protect confidential information. Must be proficient in MS Office.
2. Preferred: Bachelor’s degree in Public Administration, Non-Profit Management or Business Administration. Knowledge of executive office operations highly desired. Must be proactive to anticipate the needs of the President and CEO and propose solutions for problem-solving. Must have advanced working knowledge of MS Office. Must possess a positive, energetic, can-do attitude. Experience working for a non-profit.