23 Nov

Administrative Officer Jobs Vacancy in Veterans Affairs Health Administration Mountain View

Position
Administrative Officer
Company
Veterans Affairs Health Administration
Location
Mountain View CA
Opening
23 Nov, 2017 30+ days ago

Veterans Affairs Health Administration Mountain View urgently required following position for Administrative Officer. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Administrative Officer Jobs Vacancy in Veterans Affairs Health Administration Mountain View Jobs Details:

Work Schedule: Monday through Friday, 8:00am to 4:30pm
Position Description Title/PD#: Administrative Officer / 6434-O
***RELOCATION INCENTIVE/RECRUITMENT INCENTIVE IS NOT AUTHORIZED.***
The Palo Alto Cooperative Studies Program Coordinating Center (CSPCC) provides support for research design, implementation, coordination, data collection and processing, and statistical analysis of multi-site clinical trials involvingdrugs, devices, and treatment interventions. This center primarily functions within the Department of Veterans Affairs, but also has a significant role in the conduct of trials sponsored by the Department of Defense, National Institutes of Health, and pharmaceutical companies.
The Administrative Officeris the administrative focal point for all national and local activities managed by the Center. S/he must integrate administrative planning and fiscal functions for the Center to achieve maximum efficiency of operations. The incumbent is delegated direct responsibility for monitoring Center administrative personnel, financial matters, and property, space, and management reports. S/he acts as the representative of the Center Director in contacts necessary to carry out the duties of the position. S/he actively develops research management concepts, organizational linkages, and financial arrangements for all programs fall fog under their management.
The major duties and responsibilities include, but are not limited to:

  • Leading the development, evaluation and monitoring of integrated strategic and business plans for all activities in the Center;
  • Supervising the administrative section, budget analyst, and project management section to assure the appropriate support for on­ going CSP studies, in response to internal and external customer's needs, development of appropriate priority, resource allocation, and milestone timeline;
  • Representing the Center Director and Deputy Center Director in multi-institutional and affiliate administrative activities to oversee budgetary and administrative matters, and adherence to stated agreements for cooperative activities, and other federal agency agreements for cooperative activities;
  • Serving on committees and councils for the benefit of the Center, especially regarding multi-institutional activities, national and VISN perspectives, and emerging network activities that have potential for impact on the research mission and training objectives of the Center and Cooperative Studies Program;
  • Working closely with the national CSP Coordinating Centers to maintain service level agreements, program-wide competency and training plans for all staff and the global standard operating procedures and guidelines that have been developed for the program;
  • Reviewing, analyzing, and initiating implementation of new and revised administrative policies issued by Central Office and by national, state, or local entities which affect the Center.
To qualify for this position, applicants must meet all requirements by the closing date TAG: Closing Dateof this announcement.
SELECTIVE PLACEMENT FACTOR: This position includes a Selective Placement Factor (skill, knowledge, ability or other worker characteristic basic to - and essential for - satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration.
TheSelectivePlacement Factor is: Experience serving in a supervisory administrative position within a healthcare organization.
Specialized Experience : Applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
  • Developing and implementing organizational planning, programming, budgeting, and general administration;
  • Developing and implementing long-range and short-term goals and programs required to meet stated objective;
  • Formulating policies and operating procedures, while ensuring compliance with VA and federal regulations, statutes, and the standards and requirements of various internal and external review bodies;
  • Setting budgetary priorities, reallocating, or requesting funds as needs arise;
  • Regulating staffing levels, employee relations, and all matters related to recruitment and retention;
  • Developing process improvement initiatives and monitoring key service metric.
There is no educational substitution for the GS-12 gradelevel.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Physical Requirements: The work of the incumbent is primarily sedentary. Typically, the employee may sit comfortably to perform portions of the work. However, there is periodic walking; standing; bending; carrying of light items such as medical records, food trays, instructional material, books and manuals. No special physical demands are required to perform the work.
Work Environment: Work is performed in an office setting. The environment is often stressful and demanding due to the scope of the position and responsibility of the assignments.
***Time-in-Grade Restriction: Applicants who are current Federal employees must meet time-in-grade (TIG) requirements. TIG means you have held a GS grade for 52 weeks [or are within two (2) pay periods/four (4) weeks of possessing 52 weeks] at the closing date of this announcement. For a GS-12 you must have served 52 weeks at the GS-11 level. [ Note: You must submit copies of all SF -50s to clearly demonstrate that you meet the 52 week time-in-grade requirement. Examples of SF-50s to include: Within Grade Increase(s), Promotion(s), and/or Appointment action(s)].
All applicants are required to submit the following supporting documents based on applicability:
  • Resume (Required for ALL applicants)
  • DD-214 (if applying as a Veteran)
  • Other Veterans Documents (if applicable - e.g. VBA Letter)
  • SF-15 (if Veteran claiming 10 point preference)
  • Non-Award SF-50 (VA, other Federal Employees, and Reinstatement eligibles)
In addition to the above documents, applicants may also submit the following:
  • Cover Letter (Optional)
  • OF-306 (Required if selected)
Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
Need help building your resume? Please visit USAJOBS - Support https://my.usajobs.gov/support#Account-Resumes for assistance.
Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.
Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form. For more information, please review the information for disabled Veterans in the application checklist or visit http://www.fedshirevets.gov/job/vetpref/index.aspx .
Faxing Applications or Supporting Documents: You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options . The Vacancy ID of the job opportunity announcement is 2024557.
NOTE : If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.


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