Administrative Assistant Jobs Vacancy in Des Moines Area Community College
Des Moines Area Community College urgently required following position for Administrative Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.
Administrative Assistant Jobs Vacancy in Des Moines Area Community College Jobs Details:
Provide administrative support of considerable difficulty, diversity, scope, depth and confidentiality for the department and/or professional staff. May function as an office manager.Essential Functions
Provide administrative support: prepare personnel and payroll documents; monitor leave usage and resolve issues; assist with budget and monitor accounts and contracts; may monitor contracts and external invoices to DMACC customers; may handle financial and student records; prepare and process work orders, purchase orders etc.; manage and maintain inventory of office supplies and equipment; process mail and other deliveries.
Perform a variety of office functions which may include, but not limited to: screen office visitors and calls and respond to inquiries; maintain appointment schedules; process and provide information to students, staff and general public; organize and maintain departmental and operational files, often of a complex, confidential, or sensitive nature; maintain records and procedures.
Prepare, update, and proof correspondence, reports, statistical documents, instructional materials, and other types of written communication.
Coordinate scheduling and make arrangements for meetings, classes/workshops, facilities and/or events.
Plan and organize clerical work activities; provide work direction and training to office staff, non-regular, student or work study employees.
Perform other duties as assigned.Required Qualifications
High school graduate or equivalent.
Two years of clerical or general office experience. (Postsecondary education in any field may substitute for up to 1 year of the required experience. Fifteen semester credits are equivalent to 6 months of experience.)
Strong communication skills.
Ability to plan, organize and manage time.
Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from diverse backgrounds.
Knowledge of current software applications.Desired Qualifications
Experience in an educational institution.