11 Oct

Administrative Assistant Jobs Vacancy in Boys And Girls Club Greater Salt Lake City

Position
Administrative Assistant
Company
Boys And Girls Club Greater Salt Lake City
Location
Opening
11 Oct, 2018 30+ days ago

Boys And Girls Club Greater Salt Lake City urgently required following position for Administrative Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Administrative Assistant Jobs Vacancy in Boys And Girls Club Greater Salt Lake City Jobs Details:

The Administrative Assistant functions as a supporting team member of the Administrative Office Boys & Girls Clubs of Greater Salt Lake. Responsibilities include, and are not limited to, ensuring efficient operations of the office, supporting the senior leadership team and providing backup and assistance to the Assistant to the President/CEO. The Administrative Assistant position is full-time (40 hours per week) and is located within the administrative offices in Murray, Utah.

Essential Job Functions -

Customer Service Tasks

  • Greet visitors and manage incoming phone calls
  • Daily processing of mail, faxes and deliveries
  • Assist with Board and Executive Committee meeting preparations
  • Collaborate with senior leadership team as requested

Office and Data Management

  • Data entry and management of database programs
  • Maintain various distribution lists
  • Maintain office supply inventory and keep storage room organized
  • Organize and maintain public office areas: lobby, kitchen, copy and conference rooms
  • Assist in maintaining and scheduling repairs of office equipment
  • Must be able to work nights, weekends and overtime, as necessary
  • Adhere to the Boys & Girls Clubs handbook and associated policies

Ancillary Job Functions

  • Recommend solutions and problem solve so to enhance the administrative office’s evolving processes
  • Serve as back-up to the Assistant to the President/CEO and cross-train as required
  • Other duties as assigned

Education and Experience (an equivalent combination of education, training and experience will be considered)

  • High School Diploma or GED required
  • Associates degree in related field preferred
  • Two or more years of related experience
  • Experience in not-for-profit preferred
  • Expert computer skills in Microsoft suite
  • Exceptional organizational skills & attention to detail
  • Expert math and reading skills

Knowledge, Skills and Abilities

  • Self-motivated employee who enjoys working with teams as much as on their own
  • Extreme attention to detail and documentation
  • Interpret and convey a thorough understanding of Customer Relationship Management software
  • Strong written and verbal communication skills
  • Expert customer service skills
  • Expert 10-key skills
  • Expert organizational skills and attention to detail
  • Exceptional problem solving skills

Work Environment

  • Exposed to low noise levels, typical of the office environment
  • Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
  • Sitting/ standing at a desk

Physical Abilities

  • Light sedentary office work
  • Travel via car, plane and/or train, as required by Boys & Girls Clubs
  • High level of concentrated attention
  • Frequently required to walk, bend, stand, sit, reach, grasp, type
  • Clarity of vision of 20 inches or less
  • Required to talk and hear
  • Frequent repetitive wrist, hand and/or finger movement
  • Clarity of vision at 20 feet or more and 20 inches or less; three dimensional-vision; and ability to identify and distinguish colors


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