19 Oct

Administrative Assistant Jobs Vacancy in Columbia University New York

Position
Administrative Assistant
Company
Columbia University
Location
New York NY
Opening
19 Oct, 2018 30+ days ago

Columbia University New York urgently required following position for Administrative Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Administrative Assistant Jobs Vacancy in Columbia University New York Jobs Details:

Reporting to the Executive Director of the Weatherhead East Asian Institute (WEAI), the Administrative Assistant provides general administrative and operational support to the Institute and WEAI faculty and researchers. Specifically, the incumbent does the following:

Assists the Program Coordinator for Events with administrative and operational aspects of event management for a high volume of programs: arranging travel reservations for guest speakers, booking hotel rooms, submitting honorarium requests and travel reimbursements, reserving event space, catering, A/V, and interpreters, as needed. S/he will be responsible for event set-up, including operation of A/V equipment, and greeting visitors at events. The incumbent will correspond regularly with Columbia faculty and guest speakers to answer questions, provide event information, and troubleshoot issues as they arise. S/he will draft event publicity materials including fliers and email notices. The incumbent, in consultation with the Program Coordinator for Events, will advise on event budgets and process expenditures.

Manages administrative tasks in support of the Professional Fellows Program (PFP): fields inquiries from potential candidates, reviews applications and conducts applicant interviews for language fluency, prepares applicant materials for faculty review, notifies applicants of decisions, processes participant paperwork including visas, and assists participants as needed. The incumbent maintains the PFP budget, invoicing Fellows, processing payments, and following-up with Fellows to collect program fees. S/he also serves as primary point of contact for Fellows on campus, organizing welcome orientations and graduation lunches, and helping Fellows get settled at Columbia.

Provides support for the Toyota Research Program (TRP): coordinates related lectures and public events; monitors TRP budget and provides budget updates to faculty; drafts annual narrative report and submits finished document to donors.

Provides day-to-day support for faculty members: serves as point of contact, manages calendars, prepares recommendation letters, submits expense reports, receives packages, and manages Courseworks. Handles daily calls and correspondence, and prepares materials for classes.

Performs additional duties as assigned to support the administrative and strategic goals of the Institute.

Minimum Qualifications for Grade
Applicant MUST meet these minimum qualifications to be considered an applicant

High school diploma or its equivalent required. Must have a minimum of three years' related experience.

Additional Position-Specific Minimum Qualifications
Applicant MUST meet these minimum qualifications to be considered an applicant

Strong interpersonal, organizational, communication and writing skills required. Excellent computer skills essential. Ability to work with minimal supervision.

Special Instructions

Preferred Qualifications

College degree preferred. Interest in/knowledge of East Asia preferred.

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:
HIPAA Compliance training required

No

Participation in Medical Surveillance required

No

What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date

10-19-2018

Requisition Close Date

Open Until Filled

Quick Link

jobs.columbia.edu/applicants/Central?quickFind=172687


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