Administrative Assistant The Director And Board Secretary Full Time Position Jobs Vacancy in The American Folk Art Museum New York
- Administrative Assistant The Director And Board Secretary Full Time Position
- The American Folk Art Museum
- New York NY
- 17 Oct, 2018 30+ days ago
The American Folk Art Museum New York urgently required following position for Administrative Assistant The Director And Board Secretary Full Time Position. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.
Administrative Assistant The Director And Board Secretary Full Time Position Jobs Vacancy in The American Folk Art Museum New York Jobs Details:
Administrative Assistant to the Director and Board Secretary (full-time position)
Job Description: The American Folk Art Museum is seeking a multifaceted individual to serve as an assistant at the executive level. This individual must be comfortable handling multiple duties at one time, be adaptable to changing priorities, and meet challenging deadlines. This position is privy to highly confidential information requiring extreme discretion, sensitivity, tact, and judgment. Being pro-active, intuitive, and a self-starter are key characteristics of the successful candidate.
As Administrative Assistant to the Director, she/he facilitates communication, scheduling, reporting (including expenses), and other administrative tasks on behalf of the Director. Additionally, she/he serves as the museum’s primary coordinator for meetings and communication, and keeper of museum calendars.
As Board Secretary, she/he serves as liaison between the museum’s senior management and Board of Trustees. She/he is responsible for coordinating all aspects of Board of Trustees and committee meetings, and conducting official communications with members of the Board.
This position reports to the Director.
Compliance and Custodianship
- Administer the museum’s annual conflict of interest and code of conduct policies for all Board of Trustee members and staff
- Ensure that required annual and semi-annual resolutions are prepared and presented for approval to the Board
- Ensure all Board activities are compliant with museum bylaws
- Manage the museum’s records retention policy and records retention schedules as outlined by the policy
- Maintain the permanent physical and digital archives of the Board as historical documents
Coordination and Communication
- Facilitate mail, phone calls, scheduling (including reservations), physical agendas and reports, filing, and PowerPoint presentations on behalf of and in consultation with the Director
- Draft and edit correspondence, reports, invitations, and other documents in consultation with the Director
- Support research as well as informational and organizational needs of the Director
- Maintain the museum’s central calendar of events, programs, and exhibitions, and communicate conflicts with staff
- Schedule and coordinate all staff and committee meetings, and assist senior management with follow-up activities
- Provide concierge service to Board of Trustees members, upper level patrons, and guests, as required
- Coordinate all aspects of meetings involving the Board
- Develop meeting agendas for Board and committee meetings (in consultation with senior staff), ensuring action items are included on agendas
- Coordinate and support Board initiatives as designated by the Board and the museum’s senior management, and process Board documents and resolutions
- Serve as the recording secretary of all Board and committee meetings, composing full, consistent, and accurate minutes of meetings; ensure Board activities comply with the museum’s bylaws and other governing documents; and update or initiate revision to such documents according to museum standards
- Draft talking points/comments for Board leadership, Director, and senior staff, as required
Other duties may be assigned, and the essential functions may change or be changed from time to time.
Qualifications /Required Skills
- Education and/or experience equivalent to graduation from an accredited four-year college or university
- Experience supporting senior level executives and/or Boards of Trustees
- Must possess excellent organizational and administrative skills and proficiency in the use of Microsoft Office suite
- Demonstrated ability to communicate effectively and professionally both orally and in writing (Excellent writing skills are critical to develop and edit minutes independently and to communicate with museum trustees and patrons.)
- Must demonstrate confidence and ease with verbal communication and consistently demonstrate the ability to interact graciously and effectively with the museum’s Board of Trustees, staff, and the public
To apply: Send cover letter and resume to email@example.com. Include job title in the email subject field.
Equal Opportunity Employer
The American Folk Art Museum provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.
The American Folk Art Museum is located at 2 Lincoln Square in midtown Manhattan. The administrative office for the museum is in Long Island City, Queens.
Thank you for your interest in volunteering at the American Folk Art Museum! Volunteers are vital to the success of the museum, contributing countless hours to visitor services, education projects, administrative assignments, and special events. The museum is always seeking energetic and committed volunteers interested in folk art and self-taught artists. While each opportunity requires specific skill sets, every qualified candidate must be dedicated, communicate effectively, possess basic computer skills—including familiarity with the internet—and have a valid email address.
To apply: Please complete the volunteer application form here.
If your skills and qualifications meet our immediate needs, you will be contacted for an interview. If not, your application will be kept on file and you will be contacted if an appropriate position becomes available. Only individuals authorized to work for the museum in the United States will be accepted into the internship program. The museum will consider expressions of interest in providing volunteer services to the museum from non-work authorized individuals.