19 Sep

Administrative Assistant Jobs Vacancy in Oklahoma Dhs

Position
Administrative Assistant
Company
Oklahoma Dhs
Location
OK
Opening
19 Sep, 2018 30+ days ago

Oklahoma Dhs urgently required following position for Administrative Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Administrative Assistant Jobs Vacancy in Oklahoma Dhs Jobs Details:

Introduction

BASIC PURPOSE:
Responsible for providing customer service and administrative support for the Licensing Division of the Oklahoma Department of Labor. Position serves as the point of contact for the public in the issuance of various licenses (welding, elevators, boiler installers, alarm & locksmith, etc.)

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Process, apply payments and performs data entry of applications received for multiple licensing programs. Confirms & verifies requirements are met in order to issue Licenses and Certificates consistent with division and program objectives. Prepares program reports and fees for agency deposit. Issues Licenses and Certificates, and processes program deposits. Confirms and verifies appropriate issuance of licenses. Maintain files, send out renewal notices, process Open Records request and scan applications and required documents. Incumbent must be versatile/adaptable to numerous task with good customer service and computer skills and able to self-audit their data entry.

The successful candidate for this position will be required to serve a one year probationary period or a six month trial period, if applicable. This announcement is made in accordance with the agency promotional plan on file in all agency administrative offices and the agency Human Resources Office.

STATE EMPLOYEE INFORMATION

IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE “INTERNAL JOBS” LISTING HERE. DO NOT APPLY VIA THIS RECRUITMENT.

BASIC PURPOSE

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

LEVEL DESCRIPTORS

The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects.

Level II:
At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities.

MINIMUM QUALIFICATIONS

Level II:
Education and Experience requirements at this level consist of five years of technical clerical office work or an equivalent combination of education and experience.

NOTES

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.

Selection Plan

Scores based on: 100% Evaluation of Education and Experience listed on a supplemental questionnaire

***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.


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