17 Nov

Administrative Support Assistant Jobs Vacancy in Government The District Columbia Washington

Position
Administrative Support Assistant
Company
Government The District Columbia
Location
Washington DC
Opening
17 Nov, 2018 30+ days ago

Government The District Columbia Washington urgently required following position for Administrative Support Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Administrative Support Assistant Jobs Vacancy in Government The District Columbia Washington Jobs Details:

Duties


This position is in the Office of the Executive Director, District of Columbia Public Library (DCPL). The Library System is comprised of the Central Library,25 neighborhood branch libraries and employs more than 500 employees. The Library is making many service improvements and embarking on a major transformation into a 21st century library system. The new state-of-the-art system will have innovative programs, advanced technology, expanded literacy services, modern and welcoming facilities, and robust collections, as well as, serve as a national model for libraries around the nation.

The incumbent serves as an Administrative Support Assistant in the Executive Office and provides administrative and front-office support to the Executive Management Team. As a first point of contact for the Office with other organizations and the public, the incumbent projects a professional, courteous, and customer-oriented image to both telephone and personal visitors to the office. The Administrative Support Assistant maintains strict confidentiality in all matters related to the work of this position.

  • Provides administrative and calendar management support for the Chief of Staff, Executive Officer, Director of Public Services, Director of Business Operations, and the Director of Strategic Planning.
  • Answers procedural or administrative questions.
  • Makes travel arrangements for the Executive Management Team including the Chief of Staff, Director of Public Services, Director of Business Operations, and the Director of Strategic Planning.
  • Compiles and assembles statistics and data from source materials.
  • Receives all correspondence for the Executive Office.
  • Drafts outgoing correspondence ensuring clarity, consistency, completeness, and compliance to organizational policies and procedures
  • Convey policies and procedures to both external and internal customers.
  • Prepare documentation to support regularly established and ad hoc meetings
  • Take minutes at meetings and assist in the preparation for Board and other meetings
  • Writes letters to the speakers and participants.
  • Attends meetings, notes commitments made, informs staff of commitments, and arranges for staff to follow through on implementation.
  • Provides office automation advice, guidance, and assistance to staff.
  • Ensures that the completed documentation is prepared, updated, and distributed.

The incumbent will also serve as the Library’s Language Access Program Coordinator to ensure District residents who are limited or non-English proficient are afforded equal access to information and services provided by the Library. The Coordinator will ensure that residents who speak limited or are non-English are offered interpretation services and/or translated vital documents when obtaining library services, as required by the Language Access Act of 2004 (LAA).

Residency Requirement

A person applying for a position in the Career Service, Educational Service, Management Supervisory Service, an attorney position in the Legal Service (series 905) other than the Senior Executive Attorney Service (SEAS), or an attorney position in the Excepted Service (series 950) who is a bona fide District resident AT THE TIME OF APPLICATION for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected the person shall be required to present no less than 8 proofs of bona fide District residency and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.


Conditions of Employment

General Suitability Screening

This position is subject to general suitability screening, verification of employment history, reference checks and degree/license, as applicable. The appointee to the position may be offered employment contingent upon receipt of a satisfactory general suitability screening.

Enhanced Suitability Screening

The position for which the individual is applying has been identified and designed as requiring enhanced suitability screening; If tentatively selected for the position, a criminal background check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and the appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening.

Employment Benefits

Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the District of Columbia government's retirement plan. However, if selectee was previously employed in the District of Columbia government under an appointment for which he/she was eligible for Civil Service Retirement (CSR), contributions to CSR will resume upon re-employment.

Qualifications:

  • A minimum of three years of experience working in an office setting as an administrative assistant or clerical assistant;
  • At least one (1) year of experience in a customer service environment
  • Proficiency in all Microsoft Office applications and internet;
  • Experience in a team-oriented environment
  • Must possess a high school diploma or a certificate of equivalency (GED) issued by a recognized department of education. College degree preferred.

Additional Qualifications

  • Ability to appropriately follow-up with internal and external customers in a professional manner.
  • Can handle sensitive information with the highest degree of integrity and confidentiality;
  • Excellent interpersonal, written and oral communication skills;
  • Excellent time management skills and ability to multi-task and prioritize work.

EQUAL EMPLOYMENT OPPORTUNITY: The District of Columbia Government is an Equal Opportunity Employer: all qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability. Sexual harassment is a form of sex discrimination, which is also prohibited. In addition, harassment based on any of the above-protected categories is prohibited.


Click here to review additional Employment Disclosure & Information for Applicants.


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