13 Nov

Administrative Senior Temporary Jobs Vacancy in City Austin Austin

Administrative Senior Temporary
City Austin
Austin TX
13 Nov, 2018 30+ days ago

City Austin Austin urgently required following position for Administrative Senior Temporary. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Administrative Senior Temporary Jobs Vacancy in City Austin Austin Jobs Details:

Minimum Qualifications:

Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job.
Any combination of education and/or work experience will substitute for
minimum qualifications
Licenses and Certifications Required:


Notes to Applicants

This job is a temporary position with no benefits.

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1. Enters and verifies bi-weekly timesheets, monitors biweekly time and attendance system (TAS) reporting, and assist timekeepers and coworkers in solving TAS problems.
2. Perform verification of PFC’s, Miscellaneous and check reconciliations.
3. Creating new fiscal year files.
4. Help with Records Retention and Disposition.
5. Prepares memo, letters, simple spreadsheets and other documents.
Other administrative duties as assigned.

Driving on City business: This position must travel between various locations as part of the regular job duties and individual may be required to drive own personal vehicle or City vehicle. Successful candidate must be in possession of a Texas driver’s license as authorized by the Texas Transportation Code. A driving record verification will be conducted. Applicants for positions for which City driving is an essential function must meet the standards of the program: age 18 or older, current applicable driver’s license, proof of insurability, and no more than six (6) points assessed on Driver Record Evaluation (DRE) based on Department of Public Safety (DPS) Driver Record Report. This position falls under the COA safe driver program requirements. Go to the Driver Safety Program for more information: http://cityspace.ci.austin.tx.us/departments/hrm/risk/downloads/rmm_vol4_dsp.pdf
Position may require on-call or call back responsibilities.
A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application.
Veteran candidates will be required to provide a copy of their DD214 at the time of interview.
Top candidate will be subject to a minimum 10 year criminal background check and security threat assessment.
This position will require a computerized skills assessment on MS Office applications.
Must have the ability to read, write, and fluently speak in English.
Department may close the job posting at any time after 7 days.
Overtime may be required with or without notice.
Utilize eyes for long periods of time while operating computer and other office equipment. Reasonable dexterity of hands and fingers to operate and/or manipulate computer keyboard and other office equipment. Ability to verbally and effectively communicate utilizing face-to-face contact and telephones. Walk moderate distances. Sit for long periods of time to perform various computer/administrative tasks. Lift and/or carry documents/boxes weighing up to 40 lbs. Reach and bend arms above shoulders. Bend upper body to pick-up items or to reach down. Twist neck/head side to side and up to down. Possess the physical and mental capacity to safely operate motor vehicle during daytime and/or night time when necessary.

Pay Range



Core Hours: M-F 8am.-5pm.

Job Close Date

Type of Posting


Temporary (No benefits)

Grant Funded or Pooled Position
Not Applicable


Austin-Bergstrom International Airport

Preferred Qualifications

Valid Texas Driver’s License

Duties, Functions and Responsibilities

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Provides administrative support on projects by researching and compiling data.
Distributes and reconciles petty cash requests.
Monitors and tracks interdepartmental documents. Creates, maintains and archives documents.
Schedules and coordinates meetings and appointments.
Greets visitors, handles their inquiries and directs them to the appropriate person according to their needs.
Answers multi-line phones, transfers calls and takes messages.
Opens, sorts and distributes incoming mail.
Creates and maintains files, documents, records and reports.
Orders and receives office supplies, ensures invoices match deliveries, notifies appropriate personnel of discrepancies.
Prepares memos, letters and other documents.
Responsibilities – Supervisor and/or Leadership Exercised:

May lead or train others.

Knowledge, Skills and Abilities

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of applicable processes, techniques, and methods.
Knowledge of city practice, policy and procedures.
Skill in oral and written communication.
Skill in using computers and related software applications.
Skill in handling multiple tasks and prioritizing.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to train others.
Ability to work with frequent interruptions and changes in priorities.
Ability to quickly recognize and analyze irregular events.
Ability to establish and maintain good working relationships with other city employees and the p

Does this job require a criminal background investigation?
This position requires a criminal background investigation


City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within
the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

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