09 Nov

Meeting Event Manager Maritz Travel Jobs Vacancy in Maritz Inc Plainsboro

Position
Meeting Event Manager Maritz Travel
Company
Maritz Inc
Location
Plainsboro NJ
Opening
09 Nov, 2018 30+ days ago

Maritz Inc Plainsboro urgently required following position for Meeting Event Manager Maritz Travel. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Meeting Event Manager Maritz Travel Jobs Vacancy in Maritz Inc Plainsboro Jobs Details:

Top meeting planners, sales operations and procurement teams at Fortune 100 companies trust Maritz Travel as their event management services partner. We’re here to help deliver business meetings and incentive travel programs that make an impact with customers, employees and stakeholders.

Unlike other event management companies, we take a science-based approach to corporate event management. We use the latest findings from neuroscience researchers to design and execute events that transform businesses and people. We focus on individual business objectives that drive business results and improve engagement with customers, employees and channel partners.

But it's our team that really sets us apart. The drive behind our power is our team's passion. We aren't just passionate about corporate event management. We're also passionate about our team and our culture. A great work culture doesn't happen by accident. Guided by our Signature Core Value - First, Take Good Care of Each Other - the Maritz Travel culture has been consciously designed to connect every single one of our people to the purpose and beliefs that we are working toward every day.

Summary
To function as primary client liaison and lead for assigned programs. Manage corporate meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively working with clients. Responsible for coordination of all program planning from post contract execution to final billing, while providing unparalleled levels of customer service on all travel programs. Work closely with client contact to understand and meet program objectives/outcomes.

*** This position will afford candidates the opportunity to work from home and in the Plainsboro, NJ office on a weekly basis.


Scope

The scope of this position is dependent upon assigned account/programs. Will vary from client to client and program to program.

May have direct reports.

No budgetary responsibility.


Reporting and Working Relationships

Reports to Operations Director or Operations Manager.

Working relationship with clients and third party suppliers. Interacts with internal departments including, but not limited to, Sourcing Coordinators, Sourcing Managers, Senior Sourcing Managers, Meeting Coordinators, Meeting Managers, Senior Meeting Managers, Project Account Managers, Attendee Management, Creative Department, Web Producers, Industry Relations, Project Accounting, Account Management, Account Executives, and Program Operations.


Primary Responsibilities

  • 50%

Establishes a work flow schedule with client and suppliers to facilitate prompt and accurate handling of all program details. Utilizes business program management system to manage program. Manages any additional hotel needs, destination management company (DMC), air and all third party contracts. Communicates between Information Technology support and clients with respect to web requirements on assigned programs. Coordinates all program details and produces a program itinerary / working agenda that outlines all program specifics and requirements. Works with accounting to complete final bill, reviews final billing prior to final invoicing to client. Maintains accurate records, system input, and complete file management as outlined in MTC and client policies and procedures.

  • 25%

Responsible for accurate program forecasting and updating business management systems with accurate financial information. Manages overall program budget, reviews and audits all program related billing for accuracy. Tracks and reports expenses to clients and communicates changes to them on a consistent basis. May initiate and reconcile supplier payments.

  • 25%

Maintains proactive, positive, open line of communication with client to ensure understanding of expectations and client satisfaction. Acts as lead, communicates program requirements to team as needed. Conducts regularly scheduled status meetings with client and stakeholders from pre-launch through program operation. May be requested to manage VIP special projects and oversee VIP logistics. Share negotiation expertise and examples with team to drive cost savings achievement. Provides custom reporting, timelines, and documents as required by client.


OTHER: Works on special projects as assigned by the Director or Operations Manager or Project Account Manager. May require travel to destinations worldwide (Ability to travel by airplane, boat, rail and/or car), in support of client site inspections and/or program operations. There is an inherent risk associated with all travel, often as a result of extraordinary circumstances. Therefore, during an emergency, it is your duty to provide the necessary guidance and leadership, and to promote the safety of the client, travel participants and other Maritz employees by implementing or supporting prescribed crisis procedures. Keep abreast of industry standards and trends related to responsibilities.


Qualifications

1. College degree or equivalent experience and five years experience in event or meeting management required. Prior pharmaceutical meeting planning experience required.

2. Domestic destination knowledge required, international destination knowledge a plus.

3. Prior successful experience in developing and maintaining key client and supplier relationships.

4. Proven aptitude for technology and/or software solutions and analytical skills required. Experience with Cvent desired.

5. Ability to travel 30% required.

6. Strong knowledge of program/event management and budget maintenance.

7. Prior experience in effectively handling multiple projects/demands.

8. CMP designation a plus.


DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.





Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.


Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-1650 or by sending an email to idisability.administrator@maritz.com .


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