09 Jan

Court Operations Associate Juvenile Domestic Abuse Harassment Office Jobs Vacancy in Minnesota Judicial Branch Saint Paul

Minnesota Judicial Branch Saint Paul urgently required following position for Court Operations Associate Juvenile Domestic Abuse Harassment Office. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

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Court Operations Associate Juvenile Domestic Abuse Harassment Office Jobs Vacancy in Minnesota Judicial Branch Saint Paul Jobs Details:

The Second Judicial District is accepting applications for a Court Operations Associate to work in both Juvenile Court and the Domestic Abuse/Harassment Office at the Juvenile & Family Justice Center, 25 W. 7th Street, St. Paul, MN..

Juvenile Court handles all aspects of court processing associated with Juvenile Delinquency, Child In Need of Protection or Services, Adoptions and Juvenile Traffic matters. The Domestic Abuse/Harassment Office handles all aspects of the court process associated with Domestic Abuse Orders for Protection and Harassment Restraining Orders. Clerks often deal with people who are in crisis, emotional and at times, aggressive. There is also a potential of exposure to disturbing evidence, testimony, and photographs. This position is not an advocate for victims of Domestic Abuse or Harassment.

This is a fast-paced, highly detail-oriented Court Operations Associate position. This position involves advanced court clerical and courtroom work to provide effective administrative support for court caseloads. This position requires the application of sound independent judgment, involves a considerable amount of data entry and demands the ability to manage competing demands simultaneously. This position requires very good communication, organization and problem-solving skills, keen attention to detail as well as other knowledge, skills and abilities listed below.

This Court Operations Associate position will be the technical focal leader for Juvenile Court and the Domestic Abuse/Harassment Office, therefore this position requires sound technological skills, including the ability to effectively troubleshoot computer and related equipment problems, as well as test and analyze the potential for new technology.

Example of Duties

Job Responsibilities:

Examples listed below may not reflect all duties performed.

  • Perform the full scope of varied court clerical work involved in case processing in the court's Domestic Abuse/Harassment Office at multiple locations; and in Juvenile Court; utilizing SharePoint, Electronic Filing System (EFS), MNCIS, CoSign, Microsoft Office and related computer systems.
  • Review legal documents for completeness, adequacy, accuracy and compliance with rules; determines processing required and takes necessary action in accordance with court rules and statutes.
  • Initiate, schedule, notice and process petitions, citations, misc. filings and orders filed with the court.
  • Select appropriate events; Scans documents related to events and assigns appropriate document security;
  • Issue/generate from the computer: notices, subpoenas, summons, expungements, commitments, executions, petitions, affidavits, correspondence, court calendars, orders and similar processes; review for accuracy and completeness; secure required signatures; to compute applicable dates for service and return of service; affix court seal and authenticate documents; determine proper routing of petitions, and other filings; notify parties.
  • Perform financial activities within the office; calculate costs and amounts due; prepare bank deposits; may make necessary disbursements to parties; prepare and reconcile required statements and reports; and monitor special and restitution accounts for delinquency.
  • Enter manually or on computer system, required permanent record information such as case events, bail information, case activity, dispositions, sentencing, orders for protection or harassment restraining orders.
  • Assure completeness and accuracy of records leaving the court jurisdiction pursuant to change of venue, appeal, and certification requirements.
  • Perform courtroom clerical duties; prepare calendar, case files and forms for court; check people in and calls the calendar; coordinate with justice partners; administer oaths to interpreters and witnesses; take court minutes and/or may operate electronic recorder; set court dates for next appearance; arrange and organize the docket, notes continuances, make minute and docket entries to reflect case progress; prepare and process court orders.
  • Participate in and coordinate the scheduling and calendaring of arraignments, preliminary hearings, pre-trial conferences, continuances, trials and other matters; sends out notices; contacts attorneys and parties concerning rescheduling; makes appropriate record entries.
  • Review EFS, SharePoint, MNCIS, MNJAD and other data quality reports and implement appropriate corrective actions.
  • Assure confidentiality in compliance with local, state and federal statutes and court rules.
  • Participates in case intake; preparation of court orders, bonds, judgments and warrants; brings and/or routes paperwork to judicial officer for review;
  • Daily contact with judges while working as their assistants in court proceedings and in responding to their request for documents or other information;
  • Simultaneously attends to telephone, e-filing queue, financial transactions, front counter, e-mail and fax machine, while being available to the general public, attorneys, judicial staff, law enforcement and representatives from other outside agencies for: the purpose of screening and scheduling appointments, ordering interpreters; respond to questions/inquiries relative to court policies and procedures, providing referrals for further assistance, providing information on case status and court records, and giving assistance with the processing of applications and documents; and with law enforcement agencies and personnel for the purpose of exchanging information on and providing copies of court cases and proceedings.
  • Conduct one-on-one interviews at multiple locations with appointments and walk-ins to ensure the accuracy of petitions and orders prepared.
  • Complete weekly document security random reviews and other daily, weekly or monthly reports
  • Follow required procedures and submit orders for court staff office supplies.
  • Focal leader responsibilities may include, but are not limited to, the following duties: troubleshooting technical issues within the offices; testing, implementation and training of new software/programs; updating and maintaining current documents and templates; be the contact person for Information Technology staff, moving equipment-pc's, printers, etc.

Knowledge, Abilities and Skills:
  • Knowledge of legal terminology.
  • Knowledge of modern office practices and procedures.
  • Ability to read and understand legal documents of varying type and complexity.
  • Knowledge of and ability to assign appropriate document security classifications and provide appropriate access to documents.
  • Ability to make decisions in accordance with laws, regulations, and departmental policies and procedures.
  • Ability and willingness to work in a high-volume, detailed and fast-paced work environment.
  • Ability to take direction well and maintain a professional and positive attitude through challenging circumstances.
  • Thorough knowledge of and adherence to court procedures and policies, legal documents, laws and legal factors pertaining to the court or area of assignment.
  • Knowledge of the Domestic Abuse/Harassment & Juvenile Court statutes and rules.
  • Knowledge of the dynamics of domestic abuse and harassment.
  • Ability to deal sensitively with people involved in crisis and from diverse populations.
  • Ability to maintain a respectful demeanor when faced with difficult individuals.
  • Ability to express ideas concisely and clearly, both orally and in writing, as well as understand and follow oral and written instructions.
  • Ability to establish and maintain effective working relationships with co-workers, justice partners, customers, judicial officers and others.
  • Ability to work at multiple locations as scheduled.
  • Very good computer skills, interest and adaptability to new technology: electronic filing, electronic document management, Microsoft Office; MNCIS; Proficient in computer word processing, document management and data entry.
  • Ability to effectively troubleshoot computer and related equipment problems.
  • Ability to test and analyze potential for new technology.
  • Must be adaptable and flexible;
  • Ability to effectively prioritize and manage competing demands;
  • Ability to handle sensitive and confidential matters and records appropriately and in compliance with all applicable court rules, policies and statutes.
  • Ability to work in an area exposed to disturbing and sensitive information, testimony and evidence.

Working Conditions:
Work is performed primarily in an office setting, courtroom or at a public counter. Work involves contact with persons who may be in fear, angry, confused, abusive or threatening. Work may involve exposure to testimony or evidence that may be disturbing.

Physical Demands:
Work is essentially sedentary with occasional walking, standing, bending, reaching, lifting and carrying items up to 25 pounds; such as, papers and files. Some assignments may require periods of extended sitting, standing or computer use. Court clerking assignments require frequent sitting/standing and entering and exiting the court room throughout the sessions. May require commuting between two locations during the work day.

Typical Qualifications

Minimum Qualifications:

  • Graduation from an approved high school;
  • Possess excellent customer service skills with at least six months of customer service experience;
  • Ability to pay close attention to detail;
  • Demonstrated very good attendance and punctuality in past positions;
  • Ability to learn new technology and new processes without difficulty;
  • Ability to manage multiple demands simultaneously while working in a high stress environment;
  • Possess strong computer skills,
  • Proficient with Microsoft Office programs;
  • Ability to apply sound, quick and independent judgment;
  • Possess very good verbal and written communication skills;
  • Possess very good organizational skills;
  • Very reliable and accountable.
  • Must have knowledge of applicable statutes and court rules or knowledge of where to find them.
  • Will be required to work at multiple locations and must be able to travel between multiple locations within the same day.
  • Required to work cooperatively with partnering agencies;
  • Required to work with difficult and emotional people while maintaining a respectful demeanor;
  • Required to work in an environment exposed to sensitive and disturbing information, testimony and evidence.
  • Able to effectively troubleshoot computer and equipment problems

Preferred Qualifications:
  • Bachelor's degree;
  • Legal experience in the area of domestic abuse, harassment and/or family law;
  • Experience in juvenile court;
  • Court Clerk experience;
  • A working understanding of the dynamics of domestic violence;
  • Experience and training in working with individuals in crisis;
  • Experience and training in working with individuals with mental illness;
  • Experience and training in working with individuals from various ethnic and cultural backgrounds;
  • Experience working in a Juvenile Court and a working knowledge in the area of Domestic Abuse and Harassment .

Successful candidate will be required to pass a criminal background check.

Supplemental Information
This position is being posted for bidding, internal and external application simultaneously.

Applications for bidding/internal accepted until 4:30 p.m., Tuesday, January 15, 2019
Applications for external accepted until 4:30 p.m., Thursday, January 17, 2019.

An employee bidding for this position can only be considered if his or her current position is in the same, equal or higher class as that of the posted vacancy and governed under the AFSCME Council 5 and 65 union contract.

In accordance with the AFSCME labor agreement, a successful bidder shall serve a probationary period.

Employee must be in good standing to bid/apply for this position.

  • Current State Employees: Please note that employment provisions (including but not limited to seniority and leave accrual) vary between the three branches of government. If you are considering a transfer to another branch of state government, you are highly encouraged to explore these differences. We recommend that you contact HR for the department where you are currently located and the HR department for the posted position.

It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting 2ndDistrictHR@courts.state.mn.us

The 2nd Judicial District Court is an Equal Opportunity Employer committed to the principles of diversity. We actively seek and encourage applications from women, minorities, persons with disabilities and persons from diverse backgrounds.

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