Administrative Assistant Iii Unce Jobs Vacancy in Oklahoma Dhs
Oklahoma Dhs urgently required following position for Administrative Assistant Iii Unce. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
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Administrative Assistant Iii Unce Jobs Vacancy in Oklahoma Dhs Jobs Details:
ADMINISTRATIVE ASSISTANT III
OK Future Native Leaders Grant, Oliver Hodge Building, Oklahoma City
Under general direction, perform administrative support to the Office of American Indian Education and the Oklahoma Future Native Leaders grant project. Assist with maintaining quality communications, processing requests, reviewing inquiries, providing clerical support, completing travel claims, and other related duties as required.
Please note: This position is funded through the OK Future Native Leaders Grant. The current grant will expire on September 30, 2022.
• Three (3) years of clerical experience;
- OR three (3) years of college, business school or business/office-related vocational education may substitute the three-year clerical experience qualification. [official transcript(s) required].
• Knowledge of Microsoft Word, Excel, and PowerPoint;
- Ability to edit for accuracy, following instructions, and deal effectively with matters not requiring higher level attention in accordance with agency policy;
- Ability to organize information, files, facts, and opinions clearly with alignment to project goals, objectives, and measures;
- Ability to manage relationships with a variety of agency employees, tribal leaders, tribal administrators, school leaders, school administrators, and other constituents;
- Knowledge of basic statistical functions and research methods such as: averages, sums, ratios, percentages, and related applications to perform such functions;
- Commitment to provide courteous, consistent, efficient services and sound judgement through the performance of the prescribed job duties;
- Ability to work in highly collaborative, interdependent, and data-driven team environments.
• Read and distribute mail addressed to supervisor; compose official correspondence for supervisor’s signature; dispose of routine correspondence from own knowledge of agency rules, laws, policies, and procedures; anticipate supervisor’s needs by furnishing materials required for official reply to correspondence and other official acts;
- Receive and screen callers and visitors; provide needed information; resolve problems, or route callers or visitors to appropriate official for action;
- Arrange for special conferences and meetings; maintain supervisor’s calendar, advising of commitments; arrange for travel, itinerary and accommodations; prepare and submit travel claims;
- Independently research, locate, assemble, collate, edit, and summarize materials, information, and data for administrative, board, or commission consideration or action; may take and transcribe dictation of confidential or difficult technical or legal material requiring a high degree of accuracy; record and transcribe proceedings of the Oklahoma Advisory Council on Indian Education (OACIE) and Office of American Indian Education meetings/conferences;
- Maintain written controls of material received, routed, assigned, or disposed of in the division; maintain files of correspondence, reports, instructions, guidelines, and similar materials requiring rapid retrieval and presentation;
- Maintain inventories of supplies, equipment and materials; requisitions and may maintain simple accounts or itemizations;
- Perform related work as required.
• Consists of a regular office environment on a daily basis, and minimal field exposure to staff technical assistance conferences or events to districts;
- Consists of collaborative interpersonal engagement with other agency division coordinators or administrative assistants related to the improvement of statewide college and career readiness.
5% Travel required with occasional overnight stays
No additional information will be accepted after the application has been submitted.