Staff Assistant Jobs Vacancy in The State Florida Gainesville
The State Florida Gainesville urgently required following position for Staff Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
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Staff Assistant Jobs Vacancy in The State Florida Gainesville Jobs Details:
Requisition No: 44603
Agency: Veterans Affairs
Working Title: STAFF ASSISTANT - 50000881
Position Number: 50000881
Posting Closing Date: 10/03/2018
FLORIDA DEPARTMENT OF VETERANS’ AFFAIRS
VA Medical Center, Bureau of Field Services
Gainesville, Alachua County
Starting Annual Salary: $23,482.94
Excellent health, vision, dental benefits. Paid vacation and sick leave. Paid holidays and personal day. Retirement package.
Must have served as a member of the Armed Forces of the United States; and must have been separated from such service under honorable conditions. A DD-214, Member Copy 4, or proof of entitlement to Veterans’ Preference MUST accompany your application.
Your experience and credentials must be provided and be verifiable, as part of the screening process.
In addition, the following are required:
- An Associates’ degree from an accredited college or university; OR you may substitute for the required education with an E-4 or above rank; OR have a high school diploma /equivalent Plus Two (2) years' administrative secretarial or clerical experience.
- Experience in counseling, or handling veterans’ affairs.
- Two (2) years' experience providing excellent customer service.
- Excellent communication skills: speaking, reading and writing.
- Excellent Interpersonal skills: ability to work well with others.
- Proficiency in Microsoft Office Suite: Word, Excel, and Outlook.
- Proficiency in web-based applications and employment experience conducting internet research
- Successful completion of reference checks and Level 2 background screening.
In addition to the requirements above, Preference will be given to candidates with the following experience and credentials:
- Two (2) years’ administrative secretarial or clerical experience within the last seven (7) years.
- Four (4) years’ experience counseling, interviewing, or handling veterans’ affairs.
- Bachelor degree from an accredited college or university or E7 ranking or above.
- Experience proofreading official documentation.
The incumbent is assigned to the Florida Department of Veterans’ Affairs, Bureau of Field Services, Veterans’ Administration Medical Center, Gainesville, Alachua County and will perform the following duties:
- Provide administrative and secretarial support to the Supervisor, Field Service Office. Review and correct all documents prior to being released from the Supervisor to any person or department outside the Bureau. Maintain Supervisor’s calendar of events. Schedule appointments, speaking engagements and travel. Research and prepare travel documents. Maintain office inventory of equipment and consumable supplies. Order and receive office supplies as necessary.
- Provide administrative and secretarial support to the Bureau Chief, Field Services or assigned representative, as necessary. Maintain official files, including computer files, in accordance with all applicable policy and regulations.
- Use standard office computer for word processing, data entry, and data retrieval from existing department databases. Gather pertinent data and information for preparing reports for review. Collect and maintain statistical data for use in monthly, quarterly, and annual reports. Review and correct all written documents, paper and computer, prior to being released by the supervisor.
- Prepare reports, correspondence and presentations using graphs and charts from data collected in department databases.
- Maintain proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook.
- Greet and screen all persons entering the office to determine level of assistance required. Log each individual into the department computer database. Register interested applicants to vote and maintain official records.
- Respond to callers to determine the level of assistance required. Respond to telephonic or written inquiries from citizens, veterans, dependents, Post, Chapter, County, and State Veterans’ Service Officers with accurate and complete information. Document calls and assign callers to Veterans Claims Examiners’ or direct calls to appropriate staff or other government agency for appropriate assistance.
- Receive and review incoming mail and sort and distribute to appropriate individual for appropriate response. Maintain a log of congressional, state and federal mail for follow up response. Complete forms and documents using department computers, or prepare forms manually if computer is not available. Compose and type routine office correspondence. Maintain privacy of all clients protected health information, and ensure that the office is in compliance with current federal and state privacy regulations.
- Perform other related duties as required to include but not limited to attendance at conference meetings, training and seminars. Assist other Bureau of Claims personnel as required.
This position is in the Career Service System.
The State Personnel System is an E-Verify employer. For more information, click on the E-Verify Website
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.