11 Oct

Deputy Municipal Court Clerk Jobs Vacancy in City Taylor Texas Taylor

Position
Deputy Municipal Court Clerk
Company
City Taylor Texas
Location
Taylor TX
Opening
11 Oct, 2018 30+ days ago

City Taylor Texas Taylor urgently required following position for Deputy Municipal Court Clerk. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Deputy Municipal Court Clerk Jobs Vacancy in City Taylor Texas Taylor Jobs Details:

BRIEF DESCRIPTION OF THE JOB:

Under close supervision, performs routine legal clerical work in the support of the operations of the Municipal Court; provides information within scope of authority.


ORGANIZATIONAL RELATIONSHIPS: Reports to Clerk of Municipal Court of Records. This is a non-supervisory position. Has contact with other City employees, other government employees, and the general public


ESSENTIAL DUTIES:

The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent (s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.


Description of Work

Av. % of

Time

Strength*

Physical Demand

Code*


Assists customers and callers regarding court procedures, payments, citations, and warrants; responds to requests for information within scope of authority.

15%

S

A,B,C,D,F,G,H,I,Q,R,S


Explains court procedures and court orders to defendants and other court customers; schedules witnesses for trials and hearings; notifies defendants of hearing dates and interprets for Spanish speaking Defendants


15%


S


A,B,C,H,I,Q,R,S


Prepares and processes complaints, summons, subpoenas, warrants, writs, and other court orders as assigned.

10%

S

A,B,C,D,F,G,H,I,Q,R,S


Collects and posts fines, fees and bonds, including extensions, payment plans and community service; accurately balances and reconciles daily cash transactions using court management software; reviews and verifies accounting records; maintains financial records of court fines fees collected; balances daily cash collection; prepare deposits to the bank.


10%


S


A,B,C,D,F,G,H,I,Q,R,S


Inputs a variety of court transactions into court management software, including the filing of cases.

10%

S

A,B,C,D,F,G,H,I,Q,R,S


Sets defendants for court hearings and trials and may assist Judge with court proceedings as assigned.

10%

S/L


A,B,C,D,E,F,G,H,I,Q,R,S


Sends courtesy letters and notices to defendants who fail to appear and/or dispose of their cases.

5%

S

A,B,C,F,G,H,I,Q,R,S


Assists the Clerk of the Court with data to prepare monthly reports

5%

S

A,B,C,F,H,I,Q,R,S


Acts as liaison between police, jail and judge to make arrangements for judge to provide magistration to defendants who are arrested.


5%


S


B,H,I,Q,R,S


Prepares and maintains docket and summons for police and City Prosecutor. Obtains copies of upcoming court cases, reports and makes copies as needed


5%


S


A,B,C,F,H,I,Q,R,S


Stays abreast of legislative changes and court procedures and training related to court duties

5%

S

A,B,C,H,I,F,M,Q,R,S,T


Performs other clerical duties as required

4%

S

A,B,C,D,E,F,G,H,I,M,Q,R,S,T,U


Serves as required for emergency management, particularly in the areas of public information


1%


S


A,B,C,D,E,F,G,H,I,M,Q,R,S,T,U


Provides quality customer service to city staff, the general public, and all other work contacts

Con-stant

N/A

N/A


PHYSICAL DEMANDS:

  • Overall Strength Demand

X Sedentary _____ Light to _____ Medium _____Heavy _____ Very Heavy


  • Frequency for each physical demand listed in Essential Duties: O A. Standing F G. Reaching R L. Crawling C Q. Vision O C. Walking C I. Fine Dexterity R N. Twisting C S. Talking F E. Carrying _ O _ K. Crouching R P. Balancing U. Other
  • O F. Pushing/Pulling C-Continuously, F-Frequently, O-Occasionally; R-Rarely
  • F D. Lifting O J. Kneeling R O. Climbing R_ T. Foot Controls
  • C B. Sitting C H. Handling R M. Bending C R. Hearing
  • Description of Physical Demand

Physical Demand

Description


SITTING

At desk for most work tasks


STANDING

At counter to help public; perform some filing


WALKING

Around the office short distances


LIFTING/CARRYING

To retrieve old case files (docket books-8lbs.); to transport necessary materials to court


HANDLING

To file; to handle papers and office equipment


FINE DEXTERITY

To type; to key enter data into computer; to operate ten-key calculator; to write


BENDING

To perform some filing (file drawers as low as 5 inches); to load printers with computer paper


VISION

To use computer, type, file and read


HEARING/TALKING

To work with public at counter and on the telephone; to communicate with the judge, the police and other City officials


PUSHING/PULLING

To open and close file cabinet drawers (exertion up to 30lbs. But usually under 15 lbs.)


REACHING

Across counter to help public with paperwork


FOOT CONTROLS

To drive to court and police station


NON-PHYSICAL DEMANDS:

F time pressures F noisy/distracting environment

_R __emergency situations C tedious exacting work situation

R irregular schedule/overtime C working closely with others as part of a team

_R___danger/physical abuse F performing multiple tasks simultaneously

O frequent change of tasks _ __ other (describe below)

_O _varying periods of idle time interspersed with emergencies requiring intense concentration

C-CONSTANTLY(2/3 or more of the time), F-FREQUENTLY (1/3 TO 2/3 of the time), O-OCCASIONALLY (up to 1/3 of the time), R-RARELY (Less than 1 hour per week)


EQUIPMENT, MACHINES, TOOLS, AND WORK AIDS:

Computer, printer, copier, typewriter, telephone, calculator


ENVIRONMENTAL FACTORS AND SAFETY HAZARDS: N/A


KNOWLEDGE AND ABILITIES:

Knowledge of clerical procedures of processing, recording and preparing legal documents, records, and reports related to court operations; good office skills; establishes good working relationship with other employees, communicates well with public.

Reading:

Reads TMCEC clerk manual, memoranda, legislation


Writing:

Write reports and memoranda


Math:

Calculates money from fees collected


Reasoning:

Interprets and applies court procedures and City ordinances to duties


Advanced Theoretical Knowledge:

Demonstrates knowledge of City ordinances, court procedures, and legislation pertinent to clerical work


MINIMUM QUALIFICATIONS:

Education and Experience: High school diploma or GED, & 2 years customer service and/or clerical experience, preferably in a municipal court; OR any combination of education and experience.


Required Licenses or Certifications:

  • Must pass Municipal Court Clerk Level 1 Certification test within two (2) years of date of hire, and obtain Level 1 certification within 36 months of hire date; must maintain certification during employment.
  • Must possess a valid Texas Driver's License.
  • Required Knowledge of:
  • Government operations, functions and scope of authority of the municipal court.
  • Methods for delivering excellent customer service.
  • City policies and procedures.
  • Principles of basic cash management, record keeping and records management.
  • General office practices and equipment.

Required Skill in:

  • Maintaining complex official records accurately in an environment with frequent interruptions.
  • Operating a personal computer utilizing specialized software, and entering information into a computer system with speed and accuracy.
  • Professional public relations and customer service.
  • Effective communication, both verbal and written, including the ability to communicate effectively with diverse and sometime irate individuals and to handle calmly and efficiently situations ranging from routine to emergency.
  • Balancing good judgment and the concern for individuals' feelings with the necessity to adhere to the law and communicate clearly and firmly necessary information.
  • Fluency in speaking Spanish preferred.

CERTIFICATES/LICENSES REQUIRED: Must be bondable.


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