11 Oct

Grant Coordinator Jobs Vacancy in Dept State Health Services Austin

Position
Grant Coordinator
Company
Dept State Health Services
Location
Austin TX
Opening
11 Oct, 2018 30+ days ago

Dept State Health Services Austin urgently required following position for Grant Coordinator. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Grant Coordinator Jobs Vacancy in Dept State Health Services Austin Jobs Details:

Grant Coordinator II Under direction of the Manager III of the Funds Coordination & Management Branch in the Office of the Deputy Chief Financial Officer responsible for coordinating grant-related actions for all programs within a specified agency Division(s) and Branch Lead for the Tobacco Settlement Permanent Trust Account Administration Advisory Committee. Responsibilities include serving as liaison with Divisions and the Branch/CFO, consulting with and advising programs in developing grant applications, conducting reviews of grant applications prepared by departmental programs to ensure compliance with requirements imposed by the federal grantor and DSHS management, working with DSHS' central grant coordinator to track grants according to the department's internal review process to ensure timely submission to the grantor agency, managing and executing reports, monitoring and ensuring adherence to financial policies impacting grants, training program staff on grant policies and actions. As the Branch Tobacco Settlement Permanent Trust program Lead, responsibilities include soliciting the annual unreimbursed healthcare expenditures from eligible political subdivisions, coordinating the receipt of required materials and accuracy of data from political subdivisions, maintaining records on the distribution of tobacco settlement proceeds, assisting in the annual distribution of funds, conducting audits of health care expenditures, managing and executing reports. Works under direction with extensive latitude for the use of initiative and independent judgment.

Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. (20%) Serves as the liaison between all programs within a specific agency Division and the Funds Coordination and Management Branch in the Office of the Deputy Chief Financial Officer. Receives grant announcements for assigned programs and informs programs of grant funding opportunities. Sets up and conducts initial planning/grant development meetings for new and renewal grant applications. Participates in program planning meetings to ensure all grant requirements are identified. Ensures the DSHS and HHSC grant review and approval forms are completed in order to meet timelines for the submission of grants through internal review and for coordination with the Health and Human Services Commission and/or Governor's Office as required. Serves as the branch liaison for the Tobacco Settlement Permanent Trust Account Advisory Committee and the pro-rata share distribution to eligible political subdivisions. (20%) Facilitates the grant application and tobacco settlement materials review, approval, and submission processes. Reviews new and continuation grant application materials and revisions submitted by programs to ensure all components are consistent with instructions in the federal guidance and DSHS policy, as well as being in compliance with federal and state rules and regulations. Completes required grant forms and checklist. Works with program staff to make corrections. Submits grant applications and any proposed budget revisions requiring prior approval by federal funding agency for internal review in accordance with policy. Monitors and ensures grant submissions meet timelines. Solicits the eligible political subdivisions annual expenditure statements. Coordinates with tobacco settlement political subdivisions to ensure receipt and accuracy of data on expenditure statements. Calculates and processes for payment the pro-rata share of tobacco settlement proceeds for each eligible sub-division. (20%) Maintains grants data and tobacco settlement data utilizing software applications including MSExcel, MSAccess, SharePoint and Adobe Acrobat. Issues reports for Division leadership and staff regarding grant announcements, grant guidance, and progress on grants processing through internal review. Maintains and shares with appropriate staff the status of new grant applications, continuing or renewal grant applications, and grant revisions. Compiles data for detailed and comprehensive routine and specialized reports as necessary or upon request. Manages and executes grant reports and queries. Provides expertise as the Subject Matter Expert to the Branch on the functionality and capabilities of SharePoint to include document check in/out, alerts, permission levels, routing documents using workflow, methods to be used in the collection, analysis, and presentation of critical grant information. Utilizes SharePoint Designer to customize workflows. Assists Manager and Team Lead with design of SharePoint courtesy site. Provides advice to Manager on methods to be used in the collection, analysis, and presentation of critical grant information. Compiles and updates the Tobacco settlement data of political subdivisions, to include, total of unreimbursed healthcare expenditures, pro-rata share of tobacco proceeds, and state vendor identification numbers. (20%) Receives grant awards for assigned Division grants. Ensures grant award terms and conditions are addressed. Serves as expert resource for federal grant information for the agency, including project requirements, state match and maintenance of effort requirements, and reporting requirements. Conducts audits of expenditures submitted by political subdivisions (hospital districts, counties, and cities) and compiles findings for possible action to recover any overpayment of tobacco funds by the branch manager (15%) Provides training and technical assistance to program staff on all grant-related actions and issues. Ensures Division program staff are fully knowledgeable and trained on all grant policies and procedures through presentations and meetings. Works with programs to continually review, improve, and/or ensure the integrity of grant application information. Serves as staff liaison for the DSHS Tobacco Settlement Permanent Trust Account Administration Advisory Committee. Assists in coordinating Advisory Committee membership and appointment activities, plans and prepares agendas and related materials, and, maintains committee records, including meeting minutes and required training documentation. Attends the Comptroller's Tobacco Settlement Permanent Trust Account Investment Advisory Committee meetings. (5%) Performs other duties as assigned (marginal function).

Knowledge Skills Abilities:
Knowledge of local, state, and federal laws relating to programs/grant administration Knowledge of grants management practices Knowledge of grant writing, preparation, processing, and management Knowledge of public administration and management techniques Knowledge of program planning and implementation Knowledge of financial budgeting/accounting/auditing procedures Knowledge of training techniques Skill in the use of various software applications such as MSWord, MSExcel, MSAccess, and MSPowerPoint, SharePoint Skill in dealing tactfully with other people Skill in effective decision making Ability to follow verbal and written instructions Ability to gather, assemble, correlate, and analyze facts Ability to devise solutions to problems Ability to prepare concise reports Ability to develop and evaluate policies and procedures Ability to prioritize assignments and meet work deadlines Ability to communicate effectively, both verbally and in writing Ability to establish and maintain effective working relationships with supervisor, staff, program management, other state agencies, key stakeholders, and the public Ability to work independently on difficult or complex business tasks with minimal supervision Ability to evaluate situations and make judgment decisions in a timely manner

Registration or Licensure Requirements:
None

Initial Selection Criteria:
Bachelor’s degree from an accredited college or university with major course work in health or human services related fields or in business or management related fields is preferred. Experience working with grants or contracts. Skills in using software applications for word processing, spread sheeting, presentations, and databases. Skills in handling multiple tasks/assignments. Ability to work well in a team environment. Ability to communicate effectively, both verbally and in writing.

Additional Information:
Requisition # 395840

MOS Code:
43-3031.00 11.3031.00 13-1023.00 15-1199.12

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.


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