16 Jul

Admin Asst Assc Jobs Vacancy in New Mexico State University

Admin Asst Assc
New Mexico State University
16 Jul, 2018 30+ days ago

New Mexico State University urgently required following position for Admin Asst Assc. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Admin Asst Assc Jobs Vacancy in New Mexico State University Jobs Details:

Appointment Full-time Equivalency 1.00 Reports To Position Title Dual Credit Coord Target Hourly/Salary Rate 11.54 Pay Level 04 Pay Base Hourly Recruitment Summary

NMSU Carlsbad is a two-year branch community college of New Mexico State University and is independently accredited by the North Central Association. For 1998, 1999, and 2000, NMSU Carlsbad was the only two-year college in the state to be recognized consecutively by Quality New Mexico. NMSU Carlsbad has a student population of approximately 2,000 students, approximately 41 full-time faculty members, 63 part-time faculty members and 72 full-time staff members. The mission of NMSU Carlsbad is to provide students the resources necessary for them to fulfill their educational potential so that they may help meet the needs of their community as well-trained, well-educated and productive citizens.NMSU Carlsbad, a diverse and community-centered institution dedicated to excellence and student success through transformative discovery.

Job Duties and Responsibilities

Works within the Dual Credit Department-Assists Dual Credit Director with student registrations, make appointments, gives general information in response to dual credit and early college high school inquiries, as well as prospect inquires. Sorts and distributes incoming dual credit, early admit, early college high school, and prospect student applications and information.

Classification Summary

Under direct supervision, performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents.

Classification Standard Duties

Establishes, maintains, processes, and updates files, records, certificates, and/or other documents. Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities. Performs a wide variety of typing assignments which are sometimes confidential in nature. Operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials. Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules. Makes travel and lodging arrangements, either directly or through travel agencies. Orders, stocks, and distributes office supplies. Performs a range of staff and/or operational support activities. May serve as a liaison with other departments on basic administrative and/or operational matters. Sorts, screens, and distributes incoming and outgoing mail. Drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment. May instruct and oversee the activities of student employees performing the same type of work. Greets and directs visitors, as and when appropriate. Resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries as required. Performs miscellaneous job-related duties as assigned.


Knowledge of administrative and clerical procedures. Knowledge of supplies, equipment, and/or services ordering and inventory control.


Skill in records maintenance; skill in the use of operating basic office equipment; word processing and/or data entry skills; organizing and coordinating skills; receptionist skills.


Ability to perform simple accounting procedures. Ability to communicate effectively, both orally and in writing. Ability to maintain calendars and schedule appointments. Ability to understand and follow specific instructions and procedures; ability to maintain confidentiality of records and information. Ability to create, compose, and edit written materials.

Required Education

High School diploma or GED certificate.

Required Experience

Two (2) years of experience related to the standard duties as outlined.

Equivalency Completion of a post-secondary degree or certificate may substitute for years of experience. Preferred Qualifications Required Certification/License Special Requirements Other Departmental Requirements Standard Work Schedule Standard (M-F, 8-5) If not a Standard Work Schedule, please describe Physical Work Location State NM-New Mexico Physical Work Location County, if in New Mexico ED-Eddy Work Site Carlsbad Branch Campus Contingent Upon Funding Not Applicable Bargaining Unit Eligible Posting Announcement Statement This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME). Tenure Track No Posting Date 07/16/2018 Closing Date 08/13/2018 Anticipated Job Begin Date (optional) Anticipated Job End Date, if applicable (optional) Open Until Filled No Special Instructions to Applicants

The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Quicklink for Posting http://jobs.nmsu.edu/postings/31916
Working Conditions and Physical Effort
Work is normally performed in a typical interior/office work environment.

Physical Effort
No or very limited physical effort required.

Lifting Requirements
Requires handling of average-weight objects up to 10 pounds or some standing or walking.

No or very limited exposure to physical risk.

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