20 Nov

Student Records Specialist Registrar Jobs Vacancy in Cape Fear Community College Wilmington

Position
Student Records Specialist Registrar
Company
Cape Fear Community College
Location
Wilmington NC
Opening
20 Nov, 2018 30+ days ago

Cape Fear Community College Wilmington urgently required following position for Student Records Specialist Registrar. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Student Records Specialist Registrar Jobs Vacancy in Cape Fear Community College Wilmington Jobs Details:

  • High School Diploma or equivalent
Minimum Required Experience
  • Three or more years of direct experience involving college admissions, registration, and/or student records.
Preferred Education/Training, Experience, Skills
  • Associates Degree
  • One year of relevant experience
  • Colleague and/or document imaging
experience Special Instructions to Applicants
  • This position REQUIRES UNOFFICIAL TRANSCRIPTS AND/OR TRAINING CERTIFICATIONS be submitted in addition to the application. Please have these documents ready to upload when applying.
  • Applicants who have obtained their education outside of the US and its territories must have their academic degree(s) validated, at their own expense, by an outside credential evaluation service as equivalent to the Baccalaureate or Master’s degree conferred by a regionally accredited college or university in the United States.
Application Deadline 11/25/2018
Extended Job Description
Definition

Provides assistance in all functions of the Registrar’s Office. Master scanner/indexer of documents relating to Registrars’ Office and assist other Student Services areas as needed with scanning needs. Processes both printed and electronic transcripts on a daily basis. Position is responsible for assisting students, faculty, staff, and customers of the Student Services area via phone, email, and in-person. Position requires good general knowledge of the College and the ability to resolve student issues.


Supervision Received/Exercised
  • Receives general supervision from the Registrar
  • Exercises no supervision, but may assist with training new staff and coordinating workload with other staff.

Essential Functions
  • Process paperwork in relation to student records, including withdrawal forms, registration forms, add/drop forms, address changes, etc.
  • Scan, image, and index all student official documents marked for retention.
  • Enforces procedures for quality control of legibility and random numerical sampling of scanned documents (batches).
  • Assist students, faculty, staff, and customers at the Enrollment Services counter as work schedule demands.
  • Assist Registrar in the continuous process of disseminating necessary information to faculty and staff regarding FERPA. Enforces FERPA laws at all times.
  • Assist in record maintenance using Colleague and On-Base/Softdocs Imaging system.
  • Assists students with basic dropping and adding of classes.
  • Enforces and explains catalog policies to students in a positive manner.
  • Assists Registrar with the recording of developmental math grades.
  • Serve as primary processor and college contact for all incoming and outgoing college transcripts for the college including electronic and paper copies.
  • Log incoming college transcripts on a daily basis in Colleague including processing data entry of potential transfer courses.
  • Assist the Registrar in maintaining a secure, neat and clean environment for all student records.
  • Assist with registration, new student orientation events, and special projects as needed.
  • Respond to requests for information (mail, e-mail, telephone, etc.).
  • Sort all Student Services incoming mail on a daily basis and place into appropriate mailboxes.
  • Assist in the creation and implementation of goals/objectives as well as implementation of policies and procedures within Student Services.

Other Important Functions
  • Participate in the activities of the Registrar’s Office.
  • Ability to multitask, prioritizes, and exercise critical thinking skills.
  • Maintain awareness of new releases in Colleague and On Base/Software Imaging software; incorporate any new upgrades into daily workflow.
  • Perform other related duties and responsibilities as required.
  • Assist with training new staff as needed.
  • Serve on College Committees as requested.
  • Perform other related duties and responsibilities as assigned

Knowledge of
  • FERPA Law
  • Microsoft Office software including Word and Excel.
  • Principles and procedures of record keeping.
  • Excellent spelling, grammar and punctuation skills.
  • Modern office procedures, methods and computer equipment.
  • Basic knowledge of document imaging and retrieval.

Ability To
  • Establish and maintain cooperative working relationships with those contacted in the course of work
  • Interpret and apply CFCC goals, objectives, policies, procedures, rules, and regulations
  • Communicate clearly and concisely, both orally and in writing.
  • Coordinate work assignments with others.
  • Work independently in the absence of supervision.
  • Maintain effective audio-visual discrimination and perception needed for:
  • o Making observations
    o Reading and writing
    o Communicating with others
    o Operating assigned equipment
    o Handling varied tasks simultaneously
  • Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:
  • o Standing or sitting for extended periods of time
    o Operating assigned equipment
    o Handling varied tasks simultaneously
    o Bending, stooping, climbing, or lifting up to 50 pounds
  • Maintain mental capacity, which allow the capability of:
  • o Making sound decisions
    o Responding to questions
    o Demonstrating intellectual capabilities


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